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About the Library

Loan Periods, Fines, and Fees

All library materials are given a due date upon check out and library borrowers are expected to return materials on time. Some items may be renewed online on or before the original due date.

General Print Collection

Loan Periods:

Patron Type

Time

Renewals

Student, Online Student, Faculty, Adjunct Faculty, and Staff

28 days

3

Alumni and Courtesy Borrowers

28 days

None

Fines:

The University has moved to go fine free on our general print collection. However, items that are 30 days overdue are subject to lost item fees, which will only be forgiven upon the return of the item.  The item returned must be in good condition or else the lost-item fee will still apply.

Patron Type

Fine

All Patrons

$0

Audio-Visual Materials

Loan Periods:

Patron Type

Time

Renewals

Student, Online Student, Faculty, Adjunct Faculty, and Staff

28 days

3

Alumni and Courtesy Borrowers

7 days

1

Fines

Patron Type

Fine

All Patrons

$1 per day

Equipment

Loan Periods:

Patron Type

Time

Renewals

Student, Faculty, Adjunct Faculty, and Staff

4 days

None

Online Student

Unavailable[1]

None

Alumni and Courtesy Borrowers

On-site use only

None

Fines

Patron Type

Fine

All Patrons

$1 per day

Materials on Reserve

Book Reserve

Loan Periods:

Patron Type

Time

Renewals

Student, Online Student, Faculty, Adjunct Faculty, and Staff

3 hours on-site use only

1

Alumni and Courtesy Borrowers

1 hour on-site use only

1

Fines:

Patron Type

Overdue Fine

All Patrons

$1 per hour

Audio-Visual Reserve

Loan Periods:

Patron Type

Time

Renewals

Student, Faculty, Adjunct Faculty, and Staff

4 days

1

Online Student

N/A[2]

N/A

Alumni and Courtesy Borrowers

3 hours on-site use only

None

Fines

Patron Type

Fine

All Patrons

$1 per day

Test Kits

Overdue Test Kits

  • The fine for an overdue test kit is $5 per day.  There is a 24-hour grace period to return overdue materials without a fine.
  • After two weeks, an overdue test kit is assessed as lost.  The replacement cost for the full kit will be charged to the patron plus an additional $25 processing fee.
  • If a lost test kit is returned, the replacement cost will be waived and only overdue fines, capped to a maximum of $100, will be assessed.

Missing Components

  • There is a 24-hour grace period to return missing components without penalty.
  • After 2 weeks, the replacement cost for the missing component will be charged to the borrower.  If the individual component cannot be replaced from the publisher, the cost of the entire kit will be charged in addition to a $25 processing fee.
  • If the component is not missing, but is too damaged to be of use to the test kit, the replacement cost for that component will be charged to the borrower.  If the component cannot be replaced individually from the publisher, the cost of the entire kit will be charged in addition to a $25 processing fee.

Loan Periods:

Patron group

Loan period

Kit Limits

Overdue fines

Grace period

Renewals

Student

7 days

Semester loans pending librarian approval

3

$5/day per item

1 day

3

Faculty, Adjunct Faculty, Staff, and Proxy Patrons

7 days

Semester loans pending librarian approval

3

$5/day per item[3]

 

1 day

3

Alumni and Courtesy Borrowers

3 hours on-site use only

1

$5/hour

Until library close the same day

Renewals allowed, but not overnight

Test Kit Scoring Templates[4]

Patron group

Loan period

Item limit

Overdue fines

Grace period

Renewals

Student

3 hours on-site use only

1 set

$5/hour

Until library close the same day

No limit, so long as not reserved

Faculty, Adjunct Faculty, Staff, and Proxy Patrons

3 hours on-site use only

1 set

$5/hour

Until library close the same day

No limit, so long as not reserved

Alumni and Courtesy Borrowers

3 hours on-site use only

1 set

$5/hour

Until library close the same day

No limit, so long as not reserved

Interlibrary Loan Materials

Interlibrary Loan is one of the services is one of the most widely used offered by the University Library.  However because items, particularly print or physical items are subject to the policies of the lending organization, fees may vary slightly by organization.

ILL Late Fines

Patron Type

Fine

Student, Faculty, Adjunct Faculty, and Staff

$1 per day

Online Student[5]

N/A

Alumni and Courtesy Borrowers[6]

N/A

ILL Lost Item Fees

Interlibrary Loan Lost-Item fees can be substantial depending on the item.  A borrower who has lost an interlibrary loan item is subject to a standard $125 lost-item fee up to the cost of the replacement (set by owning library) and an additional $25 processing fee.

Circulation Policies

Notifications

The Library’s system is set up to automatically send out reminders and overdue notices.  The Notices are a courtesy.  Failure to receive a notice does not release a borrower from the responsibility of returning materials or any of the fines or fees that have accrued during that period.

Renewals

All library materials are given a due date upon check out and library borrowers are expected to return materials on time. Some items, excluding test kits, may be renewed online on or before the original due date.

Recalled Items

Any item that has been recalled is subject to an additional fine of $1 per day after a 7 day grace period to return the item.

Lost Items

Lost Item Fee

After 30 days, any materials that have neither been renewed or returned to the library are considered lost.  A borrower who has lost an item is subject to a standard $125 lost-item fee up to the cost of the replacement and an additional $25 processing fee, unless the borrower elects to supply a replacement copy of the lost material in which case only the $25 processing fee will be collected

If the item is returned before the library has started the process to replace it, the lost-item fee will be dropped though any fines on an item will remain.  If the item is found after the library has already paid for a replacement, a partial refund of the replacement cost will be provided.  Individuals can supply a replacement copy of an item if they choose, but the copy is subject to the approval of the University Librarian (or an individual designated by the University Librarian).

Any lost equipment will result in a lost-item fee equal to the entire purchase cost of the equipment lost in addition to an additional processing fee of $25.

Claims Returned

The University Library makes every attempt to check-in materials upon their return from the borrower.  Any borrower that receives an overdue notice on materials that they believe that have been returned are asked to notify the library as soon as possible.  The library staff will check the stacks three times during a two-month period.  If the library staff is unable to locate the material, the borrower will be held responsible for the cost of the lost materials.

Paying Fines and Fees

Students

Students wishing to pay their fines and fees on items are able to do so from the student accounts portal.

Faculty/Staff/Adjunct Faculty

All faculty and staff fines will be billed and payment remitted to their corresponding department to process fines and fees.

Alumni and Guest/Courtesy Borrowers

Alumni and Guests with fines can pay by check.  Substantial fines or fees may be sent to a collection agency.

Loss of Library Borrowing Privileges

After there is an accumulated $50 of fines (or fees) on an account, a borrower’s ability to check-out physical material will be suspended.

Any borrower with a Lost Item will have their ability to check-out physical material will be suspended until the item is returned in good condition or the fine/fee is paid.

Additionally, any borrower with an overdue Interlibrary Loan item will lose the ability to check-out physical material will be until the Interlibrary loan item is returned.

Notes

[1] Online students are able to use equipment if they are located near one of the physical library locations in which case they are subject to the same rules as on-ground students.  However, the library does not ship equipment to personal addresses.

[2] Online Students near one of the physical campuses can check out an item on reserve under the same conditions as on-ground students.

[3] Exception in the case of lost items, damaged materials, missing components. Standard fees and fines apply

[4] There may be some local differences at each library depending on the held templates. Please ask your Librarian or Staff for branch specific policies.

[5] Online students located near a physical branch are subject to the same fines and fees as on-ground students for if they choose to use Interlibrary Loan

[6] Alumni and Courtesy Borrowers are not eligible for Interlibrary Loan Privileges

Last Updated: Apr 16, 2020 1:05 PM URL: https://tcsedsystem.libguides.com/thechicagoschool_library/about_the_library Login to LibApps Print Page